Every tool you need, on show day and before it
From the moment you open registrations to handing out the last trophy — Car Show Expert handles the admin so you can focus on running a great event.
Before show day
Online Registration
Entrants register from any phone or laptop in minutes. No account required. They pick their entry type, choose a class, describe their build, and receive a confirmation email with their car number. You get a live dashboard of every entry the moment it comes in.
- Entry types with pricing — create Standard, VIP, Club Member tiers at different price points
- Vehicle classes — entrants self-select their class from your pre-defined list
- Automatic car numbering — each entry gets a sequential car number, no manual tracking
- Email confirmation — sent instantly with show details and car number
- Garage pre-fill — logged-in entrants can select a saved vehicle, skipping re-entry
- Waitlist support — once max entries is reached, new registrations are waitlisted automatically
Show day
Show Day Check-In
Ditch the clipboard. Your gate staff open the check-in page on any phone — no app install needed. Each car checked in updates the live progress bar for the whole team instantly.
- QR code scan — entrant shows the QR from their confirmation email, staff scan and done
- Search by name, car number, or make — fast manual lookup when no QR is available
- Walk-in registration — add a new entrant on the spot, assign a car number immediately
- Live check-in count — see how many cars are in vs expected at a glance
- Works on any device — phone, tablet, or laptop at the gate
Expert show feature
Digital Judging
Assign judges to classes, create scoring categories, and let judges score from their own phone while they walk the show. Results tally automatically — no paper score sheets, no maths under a marquee.
- Per-class judge assignment — each judge only sees the cars in their assigned class
- Custom scoring categories — Paint, Interior, Engine, Stance — whatever your show uses
- Mobile scorecard — judges score on their own phone, no app install needed
- Live score totals — organisers see totals update in real time as judges submit
- Multiple judges per class — scores averaged or combined per your rules
Screenshot coming soon
Screenshot coming soon
Expert show feature
People's Choice Voting
Every registered car gets a unique QR code. Attendees scan it to cast their vote — from their own phone, no app needed. Results update live on your organiser dashboard.
- QR code per car — print and display at the car or include in the show program
- One vote per person per show — prevents ballot stuffing, no login required from voters
- Live results dashboard — watch votes roll in as the show progresses
- Voting open/close control — you decide when voting opens and closes
After judging
Awards & Results
Create your award categories — 1st Place Classic, Best Interior, People's Choice — assign placements to car entries, and publish results. Participants are notified the moment you publish.
- Custom award types — as many categories as your show uses
- Assign placements — link awards directly to registered car entries
- Publish when ready — results stay private until you hit publish
- Participant notification — winners are notified by email on publish
- Trophy record — award history visible in the participant's Garage profile
Screenshot coming soon
Volunteers & Staff
Manage your whole crew from the same dashboard — permanent staff contacts and show-day volunteers, together.
Volunteer Management
Create named volunteer roles for each show — Gate Marshal, Parking, Registration Desk — with a slot limit for each. Share a public sign-up link and collect sign-ups online.
- Per-show volunteer roles with slot limits
- Public sign-up page, no login required
- View all sign-ups from the show dashboard
Staff Management
Maintain a tenant-level library of staff contacts — stewards, marshals, committee members. Assign them to specific shows with roles, and build up your crew record over time.
- Reusable staff library across all shows
- Per-show role assignments
- Contact details stored centrally
Classes & Entry Types
Structure your show exactly how you want it — flexible vehicle classes and multiple entry tiers with per-type pricing.
Vehicle Classes
Build a reusable library of classes at the organisation level — Classic American, Modified JDM, Trucks & Utes, Rat Rod. Assign any combination to each show, add per-class entry fee overrides, and set class-level entry limits.
- Reusable class library — define once, use across shows
- Per-class entry fee overrides
- Class-level entry caps
- Entrants self-select at registration
Entry Types & Pricing
Create multiple entry tiers — General Entry, Club Member, VIP — each with its own price and entry limit. Entrants choose their tier at registration. Display order is fully configurable.
- Multiple tiers per show
- Individual pricing per tier
- Per-tier entry limits
- Configurable display order
Email Notifications
Car enthusiasts subscribe once and get notified automatically when a new show opens near them, and receive a weekly digest of upcoming shows within 100 miles. All geo-filtered — no irrelevant shows, no spam.
- New show alerts — triggered the moment a show goes live, sent to nearby subscribers
- Weekly digest — every Monday, a curated list of shows within 100 miles in the next fortnight
- 100-mile geo-filter — subscribers only hear about shows in their area
- Post-registration opt-in — nudge after registration, pre-fills their email
- One-click unsubscribe — every email includes an instant unsubscribe link
- Public subscribe page — shareable link at /subscribe
New show alert
🚗 New show near you — Classic Americana 2026
Riverside Fairgrounds, Sacramento • June 14 • 12 miles away
Register now →Weekly digest
3 shows near you in the next 2 weeks
- • Valley Cruisers Spring Meet — May 31
- • Hot Rod Nationals — Jun 7
- • Classic Americana 2026 — Jun 14
CSV Export & Reports
Export your full registration list with one click — or filter by class, status, or entry type first. Every relevant field is included: car number, entrant name, email, vehicle details, class, entry type, status, and payment status.
All registrations
Full export including pending, confirmed, waitlisted, and withdrawn entries
Filter then export
Filter by status or class in the UI, then export just that filtered view
Ready for your records
Opens in Excel, Numbers, or Google Sheets without any fuss
Basic vs Expert Shows
Every show starts as a Basic show — free, with the core tools you need. Upgrade individual shows to Expert to unlock the full feature set.
- Online registration form
- Show day check-in
- Walk-in registration
- Email confirmations
- Vehicle classes
- CSV export
- Digital judging
- People's Choice voting
- QR code per entry
- Unlimited registrations
- Everything in Basic
- Unlimited registrations
- QR code per entry
- Digital judging scorecards
- People's Choice voting
- Awards & results publishing
- Volunteer management
- Custom entry type pricing
On a Pro or Enterprise plan? Every show is Expert by default — no per-show upgrade needed.
Ready to run your show?
We're putting the finishing touches on. Drop us your email to be first in line when we launch.